Executive Assistant to the Board

Company: Utah Transit Authority
Location: Salt Lake City
Posted on: April 1, 2025

Job Description:

Utah Transit Authority

At Utah Transit Authority (UTA), we share a passion for community in our work. We help keep Utah connected and understand that people are at the center of the UTA Way.UTA is looking for an Executive Assistant to the Board.The Executive Assistant to the Board will provide critical support and administrative assistance to the Board of Trustees (Board), and act as a liaison between the Board, Board senior staff, community stakeholders, and constituents. Responsibilities and required skills include the ability to perform administrative functions in a dynamic environment; collaborate on initiatives of the Board; prioritize and respond to highly sensitive, urgent, and confidential information; research and prepare documents and presentations; and manage special requests and projects as assigned.MINIMUM QUALIFICATIONSEDUCATION/TRAININGAssociates degree in business, public administration, communications, or related field; Bachelors preferred.EXPERIENCEAt least five years providing high-level executive (C-suite) support. Experience working within a large organization and/or public agency preferred.Demonstrated competency in these requirements:Knowledge:

• Advanced knowledge in a variety of computer software applications, including email and calendar management, word processing, spreadsheets, database, and presentation software (MS Outlook, MS Word, MS Excel, MS PowerPoint, and Adobe Pro). Must be technologically proficient and able to adapt quickly to and effectively utilize a variety of software platforms.Skills:
  • Prioritize, organize, and act upon information, data, and interests from diverse leaders, in a highly time-sensitive environment
  • Establish and maintain credibility with Board members, UTA staff, political leaders, stakeholders, and constituents
  • Communicate information and ideas clearly, concisely, and professionally, both verbally and in writing
  • High-level competence in reading and evaluating information
  • Understand complex topics; can listen to, comprehend, and translate salient messagesAbility to:
    • Work collaboratively to accomplish team objectives
    • Work with minimal supervision and take initiative to achieve results
    • Respond to urgent needs/requests of the Board and staff while maintaining professional composure and balancing divergent demands
    • Handle multiple tasks/interruptions throughout the day; be flexible and change direction as needed
    • Manage a variety of projects and tasks concurrently and produce quality work product in a timely manner
    • Comprehend and prioritize complex requests and coordinate appropriate staff support
    • Work with elected officials and constituents on key issues and resolve concerns through verbal and written communications
    • Decipher strategic topics, identify and communicate relevant concepts, and prepare accurate reports
      • Perform administrative functions, including arranging travel, planning events, managing budgets, processing expense reports, etc.
      • Act with discretion- OR -An equivalent combination of relevant education and experience.[UTA reserves the right to determine the equivalencies of education and experience.]This job requires regular and predictable attendance.As a full-time Administrative Employee, your Total Rewards Benefits Package will include:
        • Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
        • Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
        • 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
        • 10 paid holidays and two paid (2) floating holidays per year.
        • Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
        • Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
        • Training, development, and career advancement opportunities.
        • Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
        • Free transit passes for employees, their spouses, and their dependent children.
        • Employee assistance program includes counseling, legal services, financial planning, etc.
        • UTA Well a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
        • Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
        • Discounted cell phone plans with T-Mobile and AT&T.
        • Pet insurance plan options (tailored plan coverage based on pets health and needs).For more information on UTAs Total Rewards benefits package, please visit: https://jobs.jobvite.com/rideuta/#benefits Pay Range: $70,000.00 or more commensurate with experience.This position is open until filled.* UTA promotes equal employment opportunities through its employment practices to current employees as well as internal and external applicants without regard to race, color, religion, national origin, disability, age, pregnancy, sex, sexual orientation, gender identity, veteran status, status as a parent, or genetic information. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays notice prior to the need for the accommodation is required.*Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.PM21
          
          
          
          
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Keywords: Utah Transit Authority, Salt Lake City , Executive Assistant to the Board, Other , Salt Lake City, Utah